Hotel and overnight accommodation
What qualifies and what evidence you require
Hotel accommodation for a genuine overnight business trip is fully allowable. No benefit in kind arises where the stay is for business.
What qualifies
An overnight stay is necessary when the business trip cannot reasonably be completed in a day – for example, attending a client site, conference, or training course too far to commute and return from in a single day. Staying near a client site the night before an early meeting can also qualify.
Evidence to keep
Keep the hotel invoice, booking confirmation, and any email or document confirming the business purpose (conference agenda, client invitation, project brief). Pay by company card where possible. If paid personally, claim as an expense in Xero.
💡 Good to know: Both hotel and meals during a genuine overnight business trip are allowable. Pay using the company card to avoid the personal expense claim step, and the bank feed will import the transaction automatically into Xero.
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